Privacy Policy

Last reviewed July 8, 2021

Introduction

Bates Group LLC ("Bates") respects your privacy and is committed to protecting it through compliance with this policy.

This policy describes the types of information Bates may collect from you or that you may provide when you visit the website www.batesgroup.com (the "Website") and Bates’ practices for collecting, using, maintaining, protecting, and disclosing that information.

This policy applies to information Bates collects:

• On this Website.
• In email, text, and other electronic messages between you and this Website.
• From its involvement in event sponsorships or otherwise from event partners.

It does not apply to information collected by:

• us offline or through any other means, including on any other website operated by Bates or any third party (including Bates’ affiliates and agents); or
• any third party (including Bates’ affiliates and agents), including through any application or content (including advertising) that may link to or be accessible from or on the Website.

Please read this policy carefully to understand Bates’ policies and practices regarding your information and how Bates will treat it. If you do not agree with Bates’ policies and practices, your choice is not to use the Website. By accessing or using this Website, you agree to this Privacy Policy. This policy may change from time to time. Your continued use of this Website after Bates makes changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

Children Under the Age of 13

Bates’ Website is not intended for children under 13 years of age. No one under age 13 may provide any information to or on the Website. Bates does not knowingly collect personal information from children under 13.

Information Bates Collects About You and How Bates Collects It

Bates may collect several types of information from and about users of its Website, including information:

• by which you may be personally identified, such as name, e-mail address, telephone number, or any other identifier by which you may be contacted online or offline ("personal information");
• that is about you but individually does not identify you, such as password and IP address; and/or
• about your internet connection, the equipment you use to access Bates’ Website, and usage details.

Bates collects this information:

• Directly from you when you provide it to us.
• Automatically as you navigate through the Website. Information collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies.
• From third parties, for example, Bates’ business partners.

Information You Provide to Us

The information Bates collects on or through its Website may include:

• Information that you provide by filling in forms on Bates’ Website. This includes information provided at the time of subscribing to Bates’ newsletters, requesting services, or downloading certain content. Bates may also ask you for information when you report a problem with the Website.
• Records and copies of your correspondence (including email addresses), if you contact Bates.
• Your search queries on the Website.

Information Bates Collects Through Automatic Data Collection Technologies

As you navigate through and interact with Bates’ Website and its electronic communications, Bates may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

• Details of your visits to Bates’ Website and interaction with its electronic communications, including communication data and the resources that you access and use on the Website.
• Information about your computer and internet connection, including your IP address, operating system, and browser type.

The information Bates collects automatically is statistical data and does not include personal information, but Bates may maintain it or associate it with personal information Bates collects in other ways or receive from third parties. It helps Bates to improve its Website and to deliver a better and more personalized service, including by enabling Bates to:

• Estimate audience size and usage patterns.
• Store information about your preferences, allowing us to customize the Website according to your individual interests.
• Speed up your searches.
• Recognize you when you return to the Website.

The technologies Bates uses for this automatic data collection may include:

• Cookies (or browser cookies) - A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of the Website. Unless you have adjusted your browser setting so that it will refuse cookies, Bates’ system will issue cookies when you direct your browser to the Website.
• Google Analytics - Bates uses a tool called "Google Analytics" to collect information about use of this Website. Google Analytics collects information such as how often users visit this Website, what pages they visit when they do so, and what other sites they used prior to coming to this Website. Bates uses the information it gets from Google Analytics only to improve this Website. Google Analytics collects only the IP address assigned to you on the date you visit this Website, rather than your name or other identifying information. Bates does not combine the information collected through the use of Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this Website, the cookie cannot be used by anyone but Google. Google's ability to use and share information collected by Google Analytics about your visits to this Website is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to this Website by disabling cookies on your browser.

Bates does not collect personal information automatically, but it may tie this information to personal information about you that it collects from other sources or you provide to us.

How Bates Uses Your Information

Bates uses information that it collects about you or that you provide to Bates, including any personal information:

• To present Bates’ Website and its contents to you.
• To provide you with information, products, or services that you request from Bates.
• To fulfill any other purpose for which you provide it.
• To carry out Bates’ obligations and enforce its rights arising from any contracts entered into between you and Bates, including for billing and collection.
• To notify you about changes to Bates’ Website or any products or services Bates offers or provides though it.
• To allow you to participate in interactive features on Bates’ Website.
• When you make services requests via the Website.
• In any other way Bates may describe when you provide the information.
• For any other purpose with your consent.

Bates may also use your information to contact you about its own goods and services and third party events that may be of interest to you. If you do not want Bates to use your information in this way, please click on the “Manage Your Email Preferences” or "Manage Your Subscription" links in any promotional email and adjust your user preferences.

Disclosure of Your Information

Bates may disclose aggregated information about its users, and information that does not identify any individual, without restriction.

Bates may disclose personal information that it collects or you provide as described in this Privacy Policy:

• To contractors, and other third parties Bates uses to support its business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which Bates discloses it to them.
• To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Bates Group LLC's assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Bates Group LLC about its Website users is among the assets transferred.
• To third parties to market their events to you if you have not opted out of these disclosures.
• To fulfill the purpose for which you provide it.
• For any other purpose disclosed by us when you provide the information.
• With your consent.

Bates may also disclose your personal information:

• To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
• To enforce or apply Bates’ Terms of Use and other agreements.
• If Bates believes disclosure is necessary or appropriate to protect the rights, property, or safety of Bates Group LLC, its customers, or others.

Choices About How Bates Uses and Discloses Your Information

Bates strives to provide you with choices regarding the personal information you provide to it. Bates has created mechanisms to provide you with the following control over your information:

• Tracking Technologies and Advertising - You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this Website may then be inaccessible or not function properly.
• Disclosure of Your Information for Third-Party Advertising - If you do not want us to share your personal information with unaffiliated or non-agent third parties for promotional purposes, you can opt out by clicking on the “Manage Your Email Preferences” or "Manage Your Subscription" links in any promotional email and adjusting your user preference or by sending us an email stating your request to Privacy@batesgroup.com.
• Promotional Offers from Bates - If you do not wish to have your email address used by Bates to promote its own products or services or third parties’ events, you can opt out by clicking on the “Manage Your Email Preferences” or "Manage Your Subscription" links in any promotional email and adjusting your user preferences or by sending us an email stating your request to privacy@batesgroup.com.

Accessing and Correcting Your Information

You can review and change your personal information by clicking on the “Manage Your Email Preferences” or "Manage Your Subscription" links in any promotional email and adjusting your user preferences.

You may also send us an email at Privacy@batesgroup.com to request access to, correct, or delete any personal information that you have provided to us. Bates may not accommodate a request to change information if it believes the change would violate any law or legal requirement or cause the information to be incorrect.

Your California Privacy Rights

California Civil Code § 1798.83 permits users of Bates’ Website that are California residents to request certain information regarding its disclosure of personal information to third parties for their direct marketing purposes. Bates discloses information to its event partners who host events that may be of interest to you.

Data Security

Bates has implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

Unfortunately, the transmission of information via the internet is not completely secure. Although Bates does its best to protect your personal information, it cannot guarantee the security of your personal information transmitted to its Website. Any transmission of personal information is at your own risk. Bates is not responsible for circumvention of any privacy settings or security measures contained on the Website.

Changes to Bates’ Privacy Policy

It is Bates’ policy to post any changes Bates makes to its Privacy Policy on this page. If Bates makes material changes to how Bates treats its users' personal information, Bates will notify you by email to the email address it has. The date the Privacy Policy was last revised is identified at the top of the page. You are responsible for ensuring Bates has an up-to-date active and deliverable email address for you, and for periodically visiting Bates’ Website and this Privacy Policy to check for any changes.

Contact Information

To ask questions or comment about this Privacy Policy and Bates’ privacy practices, contact us at: Privacy@batesgroup.com .